By-Laws

Kingstowne Striders Running Club - Club By Laws

Kingstowne Striders Running Club By Laws (Amended December 16, 2012)

TITLE

The Name of the association shall be “The Kingstowne Striders,” Inc. hereafter referred to as “this association” or “this organization.”

OBJECTIVES

a. The prime objective of this association shall be the promotion and encouragement of long

distance running and walking, and the education of the public to its benefits.

b. In furtherance of Objective “a” this association may hold championships and races, on

the road or track, lectures, fun runs, other educational activities, demonstrations, clinics

and social events; print and publish books, magazines and newsletters, make awards; do all

such things as may be conducive to the encouragement of running and walking.

c. Other objectives are to engage in community activities and to publicize, by appropriate

means, the benefits of long distance running and walking as a means of physical fitness.

AFFILIATION

This association shall be a Chapter of the Road Runners Club of America (RRCA) and all

measures adopted the RRCA must be considered by this organization.

MEMBERSHIP

Individuals who wish to participate in the activities of this organization shall submit an

application for membership. Membership dues are collected annually due on the first of

January for each calendar year. Only those that have been a member for at least thirty

days are eligible to vote. Those whose dues are not current are not eligible to vote nor can

they receive any membership benefits.

MEMBERS

Club members are encouraged to participate in as many club-staged events as possible and

members are urged to volunteer for at least one club-staged event a year.

DISCRIMINATION DISCLAIMER

This organization does not discriminate on the bases of race, color, national origin, gender,

sexual orientation, religious affiliation, age, disability, or veteran status.

MANAGEMENT OR GOVERNMENT

a. The management of this association shall be vested in a Board of Directors consisting of a

President, Vice-President, Treasurer, and Secretary.

b. Duties of officers: A separate Position Description document describes the role of the

officers and committee chairpersons.

ELIGIBILITY

Officers may be elected to succeed themselves. Officers are to be dues-paying adults (not

minors). Officers must reside in the Kingstowne vicinity.

TERM OF OFFICE

a. Standard term of office shall be about one year, beginning with or at the close of the first

meeting held within the calendar year.

b. Officers may continually succeed themselves from term to term, Offices filled upon

resignation shall also expire at the time of the first meeting of the calendar year.

ELECTIONS

When a board vacancy occurs, or when the term of office for elected positions is about to expire, the

President will notify all club members and accept nominations for vacancies and expiring terms.

If there are multiple persons seeking vacated or expiring positions, an Election shall occur. Candidates

receiving the majority of the votes cast shall be appointed for that office. Each office shall be voted on

separately. Voting may be conducted via an online medium. Non contested positions will not be subject

to election, and the sole candidate will be automatically deemed to be the winner of the

position for which he/she volunteered .

MEETINGS & PROCEDURAL REQUIREMENTS

Meetings will be held at least once each quarter and more frequently if called by the

President, Vice, President, Secretary, or Treasurer.

a. Parliamentary procedure will be carried on at meetings, and every effort will be made to

discuss any measures coming before the group. However, topics which were not included

on the original agenda might have to be tabled until the next meeting based on time

constraints. One hour shall be allotted for each meeting.

b. A majority vote of the members present is necessary to pass ordinary measures. All

measures shall be deemed ordinary except those proposing an amendment to these By

Laws.

c. A quorum shall consist of the number of elected officers plus one. No official meeting shall

be held unless a quorum is present.

d. Biannual meetings will be held in the Spring and Winter for all current members to

discuss amendments to bylaws or articles of incorporation, to give a detailed accounting

financial report as well as a summary of the past year events and upcoming future events.

The accounting and financial report will be presented by the Treasurer. However, the

Secretary and Vice President will double check and verify all information to make sure it is

accurate and timely before the biannual events.

e. A yearly holiday party will be held in conjunction with the biannual winter meeting for

members. The winter party will be at a reduced rate for members or free of charge

depending on where the party is held and its costs.

BYLAWS AMEMNDMENT

a. A bylaws amendment may be accomplished by a two-thirds vote of the members present

at the official annual meeting.

b. Only those who have been members of this organization for 30 days prior to the proposal

of such an amendment may vote upon such.

c. All members must be notified at least 7 days prior to voting that bylaw amendments will

be discussed and voted on.

FINANCES

Dues shall be as determined by a majority of the members present at an official meeting

and shall not be changed more often than once per year.

• No part of the net earnings of the club shall inure to the benefit of its individuals.

• This organization shall be empowered to participate in fund-raising activities.

• This organization will submit a portion of the annual dues (described in a supra) to

the RRCA as membership in that body shall require.

DISSOLUTION

*In the event of dissolution of this association, the funds in the treasury, after all creditors

have been paid, shall go to the Road Runners Club of America or other 501c(3) non-profit

organization.

EVENT MANAGEMENT

For a race to be considered “club-managed,” four members of a race organizing committee

must become Kingstowne Striders members. The club members must actively stage the

event. The Kingstowne Striders logo or text must be included in race promotions (news

releases, race programs, race applications, etc.). The Kingstowne Striders web address

must be included on the race web site. The Kingstowne Striders must receive the email

addresses of the participants of the event from the race organizing committee. The

Kingstowne Striders must be given the opportunity to include its membership applications

and race entry forms in the race's goody bags or to be handed out on site if there are no

bags. The Kingstowne Striders must be provided a free Expo booth. The race organizers

should ask the Kingstowne Striders for race management status at least three months in

advance.

Before the Kingstowne Striders becomes involved in any event, an applicant shall develop a

detailed proposal that includes a budget, milestones, and summary of objectives. The

application shall provide a detailed description of exactly what support is necessary from the

Kingstowne Striders. This description should include number of volunteers needed and time

commitment required. The package shall be given a minimum of two weeks before the

scheduled next meeting to the board of directors, so they can review the package for

completeness and accuracy. Once the board approves the package for discussion it will be

added to the agenda of the next scheduled meeting. The applicant must be present at the

club meeting to present his proposal. This process may only be waived with the approval of

the three of four of the board members. These procedures must be followed for events

such as Springfield Day 15k/5k or grant walking application. The Jack T. Farrar, “Fill the

Shoes” 5k run is exempt from this application process.

NON - BYLAWS RULES OF THE CLUB

a. No officer or member should disseminate a formal communication without permission of

the club (their title should not be used on these communications without the club members'

knowledge).

OTHER

The club maintains a separate statement of mission and goals. The mission statement is

simply a succinct recap of the bylaws overall objectives. Goals are yearly measureable

objectives discussed and approved by club members, and other objectives developed by the

committees